QUALIFYING CRITERIA FOR ADMINISTRATION TOP TEN CLUBS CONTEST (2021-2022)
1.INTERNATIONAL AND DISTRICT DUES HALF-YEARLY DISTRICT DUES PAID ON OR BEFORE 31st August 2021 AND 15th February 2022
2.FAMILY MEMBERSHIP CLUB SHOULD HAVE AT LEAST S OR 30% FAMILY MEMBERSHIP WHICHEVER IS HIGHER
3.MONTHLY REPORTING MEMBERSHIP ADMINISTRATION AND ACTIVITY REPORT SENT ON OR BEFORE THE SPECIFIED DATE
4.MINIMUM & POSITIVE NET MEMBERSHIP GROWTH CLUB MEMBERSHIP SHOULD BE MINIMUM 20 AND POSITIVENET GROWTH AT THE END OF DECEMBER 2021 AND 15th JUNE, 2022
5.ONE G.B. & ONE B.O.D. MEETING EVERY MONTH THE CLUB MUST CONDUCT MINIMUM ONE GENERAL BODY MEETING AND ONE BOARD OF DIRECTORS MEETING EVERY MONTH EXCLUSIVE OF CONVERSION OF ANY EVENT/PROGRAM.
6.PARTICIPATION IN SEMINARS AND WORKSHOPS MINIMUM 10% ORS MEMBERS OF CLUB WHICHEVER IS HIGHER SHOULD ATTEND PHYSICALLY FROM START TO END ALL THE SEMINARS EVENTS, PROGRAMS AND WORKSHOPS ORGANISED BY OR ON BEHALF OF THE DISTRICT ADMINISTRATION
7.PARTICIPATION IN ZONE AND REGION MEETINGS AND EVENTS STATUTORY PRESENCE OF CLUB OFFICERS ATZONE ADVISORY MEETING AND REGION STAFF MEETING AND PARTICIPATION OF AT LEAST 25%OF MEMBERSHIP CLUB IN ZONE SOCIAL REGION CONFERENCE
8.FUND RAISING DRIVE NET FUND RAISING OF MINIMUM 50,000/-HAS TO BE ACHIEVED BY THE CLUB BEFORE31st DECEMBER, 2021
9.ZC.RC AND DG VISIT ORGANISE OFFICIAL VISIT OF ZC, RC AND DG TO THE CLUB'S GB AND BOD MEETING AS SPECIFIED IN THE CONTEST RULES
10. ACCOUNTS OF THE CLUB AND/ OR TRUST SUBMISSION OF CLUB AND TRUST (IF EXISTS) DULY AUDITED ACCOUNTS COPY APPROVED BY BOD AND G. B. TO DG BEFORE 30th SEPTEMBER, 2021
11.ADVERTISEMENT IN SAHYADRI LION OR DISTRICT PUBLICATION CLUB SHOULD CONTRIBUTE MINIMUM 6000/-THROUGH ANY SOURCE FOR ADVERTISEMENT IN SAHYADRI LION OR DISTRICT PUBLICATION DURING THE YEAR
12. PARTICIPATION IN COMPETITION CLUB SHOULD PARTICIPATE IN SCRAP BOOK COMPETITION, PHOTO CONTEST AND BANNER PRESENTATION IN THE CONTEST HELD AT DISTRICT CONFERENCE
13. PUBLISHING BULLETIN CLUB SHOULD PUBLISH MINIMUM 6 PAGES CLUB E-BULLETIN EVERY QUARTER AND SEND COPY TO DISTRICT GOVERNOR
14. ATTENDANCE AT PST SCHOOLING CLUB OFFICERS MUST ATTEND FULL TIME SCHOOLING ON. 24th AND 25thY2021 FORLY 2021-2022


GUIDELINES

1.It is essential that every month following three reports are to be sent to concerned officers:

        a) WMMR Report - Online Submission of monthly membership Reports to 'MY LCI' to Lions Clubs International Website: www.lionsclubs.org and cc to District Governor, RC and ZC separately.

        b) Administration Report - Online Submission of Administration monthly reporting to District Website: www.lionsdist323d2.in for each month. Refer Contest Rules printed in "Values Book" while preparing the report attach supporting documents, if available, for marks to be claimed.

        c)Activity Report - Online Submission of month Activity reporting to 'MY LCI to Lions Clubs International Website: www.lionsclubs.org and District Website: www.lionsdist323d2.in for each month. Refer Contest Rules printed in "Values Book" while preparing the report. Attach supporting documents, if available, for marks to be claimed.

2.News paper clippings and photographs to be uploaded on District website and 'My LCI'

3.Club Secretary needs to preserve all the above report copies in his/her file as a Club record.

4.District office is always at your help for any clarification, verification or assistance.

5.Please forward all your reports as per the chart shown below. District office address-Karve Road, Pune,

6.On line Reporting is preferred & you need not send hand copy if online reporting is done.



ADMINISTRATION CONTEST RULE FOR LIONS CLUBS 2021-2022

S/N Particulars Min-mark Max-mark
A SUBMISSION OF VARIOUS FORMS, REPORTS, LISTS ETC.
A1 Submission of Names & addresses and Photographs of President, Secretary, Treasurer and 1st Vice President for Lionistic Year - 2021-2022 of Lions Clubs, Lioness Club and Leo club to District Governor in duplicate to reach by 5th July 2021 10 10
A2 Submit details mailing list of members with Telephone numbers & email address for Lionistic year 2021-2022 to District Governor, Region Chairperson, Zone Chairperson, District PRO and Editor Sahyadri Lion by 31" July 2021. Can be send online also. 50 50
A3 Online submission of WMMR Report & Activity Reports to Lions Clubs International & District Governor, to reach before end of respective month. 10 120
A4 Online submission of Administrative Report & Activity Report to District Governor (with selected photograph), to reach by month end. 10 120
A5 Submitting Annual Activities report to LCI and District before 30th June 2022 25 25
A6 Regular in time reporting every month (12 months). Bonus in June 2022 100 100
B CLUB MEETINGS
B1 Organizing Joint, General Body Meeting with Other Clubs (Excluding District Events) 10 20
B2 Organizing new members orientation in club by inviting Cabinet Officer. (other than home club members) 50 50
B3 Family Get Together / Picnic. 50 100
C FINANCE MANAGEMENT
C1 Preparing Circulating Clubs Administration and Activity Budget for the year 2021-2022 to club members and cony to District Governor before 15th August 2021 40 40
C2 Payments of International Dues for the first half of the year by 15th September 2021. 40 40
C3 Payment of District Dues for the first half of the year by 15 September 2021 40 40
C4 Audited Accounts of the year 2020-2021 to be send to District Governor by 30th September 2021 50 50
C5 Aggregate Net Surplus for Fund Raising Program with Minimum Net Surplus of 50,000/-. Thereafter for every 10,000/- additional 10 marks (Fund raising Account to be submitted to District Governor) 100 500
C6 Payment of District Dues for second half of the year to be paid before 15th February 2022 40 40
C7 Payment of International Dues for Second half of the year to be paid before 15 February, 2022. 40 40
C8 Formation of Club Trust and getting recognition u/s 80G. (send details to District Governor with Xerox Copy) 100 100
C9 Continuation of recognition u/s 80 G for the current year (send details to District Governor with Xerox copy. 50 50
C10 CSR Fund raised by Club per 50,000/- with proof 50 500
D CLUB INSTALLATION
D1 Installation of Club Officers by 31" July 2021 10 10
D2 Joint Club Installation 50 0
E ATTENDANCE / PARTICIPATION IN DISTRICT EVENTS ETC. (FOR VIRTUAL MEETINGS POINTS WILL BE 50%)
E1 District Cabinet Installation (Club situated within 50kms) for each club member other then cabinet members 10 100
E2 District Cabinet Installation (Club situated Beyond 50kms) for each Club member other then cabinet members 20 200
E3 Zone Advisory Meetings Attendance by President 10 10
E4 Zone Advisory Meetings Attendance by Secretary 10 10
E5 Zone Advisory Meetings Attendance by Treasurer 10 10
E6 Zone Advisory Meeting Attendance by Vice President 10 10
E7 Zone Social attendance each member 10 150
E8 Zone Social 100% of Club Membership. 10 100
E9 Region Staff Meeting Attendance by President, Secretary, Treasurer, Vice President at 1st meeting. 10 40
E10 Region Staff Meeting Attendance by President, Secretary, Treasurer, Vice President at 2nd meeting. 10 40
E11 Region Conference - 10 marks per member 10 200
E12 Region Conference- Additional marks for 100% Attendance. 10 200
E13 District Conference (for club situated within 50 km) - for each member Virtual meeting points 50%. 20 200
E14 District Conference (for club situated beyond 50 km) - for each member Virtual meeting points 50% . 30 300
E15 Multiple Convention / ISAAME FORUM - Per Member 50 250
E16 Attending International Convention in June 2021- per member 50 250
E17 Approved District Seminar / Events - per seminar / Event (per member 20 marks) 20 200
E18 Participation in Orientation Program per member 15 marks 15 150
E19 Preparing and submitting Clubs Scrap Book at District Conference. 100 100
E20 Attendance by President / Secretary / Treasurer at P.S.T.School (for Lionistic year 2021-22) 20 60
E21 Participation in District Contest for selection for Multiple representation by President, Secretary, Treasurer, Cabinet Officer, (per Member 10 marks) 20 0
E22 Bonus marks/ for each multiple winner in year 2021-22 (number of winner) 100 0
E23 Completing club officers training (PST) and other LLC courses on Lions Learning center by 31st August, 2021 (5 Marks Each) 5 0
E24 Completing various trainings LLC courses by Club members on Lions Learning centre by 31st December, 2021 (10 Marks/Participation) 10 0
E25 Club officers attending & completing training in (GLT-GMT-GST-LCIF) (10 Marks/Participation) 10 0
E26 Participating in club/district level public speech contest. 10 0
E27 Leadership for Everyone -Providing Leadership opportunity to Young Lions. New voices and Leos in clubs activity and administration programs by December, 2021 under Leadership for everyone initiative (25 Marks/Program) 25 0
E28 Participation in DLLI/ELLI Program (10 Marks/Participant) 10 0
E29 Organizing Club Orientation program before Jan., 2022 (25 Marks) 25 25
E30 Attending Zone/Region level Orientation Program (25 Marks) 25 25
E31 Attending Business inspirational Speeches to promote business leadership (10 Marks/Participant) 10 0
E32 Organizing Club level Leadership Program for Lions Society at large (15 Marks/Program) 15 0
F OBSERVING SPECIAL DAY/MONTH
F1 Past President Month November 2021 10 50
F2 Melvin Jones Month - January 2022(per activity 20 marks) 20 100
F3 PDGs Month - February 2022 10 50
G PUBLICATION
G1 Club E-Bulletin / Bulletin for each quarter (Minimum 6 Pages) 50 200
H VISITS (FOR VIRTUAL MEETINGS POINTS WILL BE 50%)
H1 Visit of Zone chairperson to Board of Directors Meetings and General Body Meetings 20 40
H2 Visit of Region Chairperson Before to Board of Directors Meeting and General Body Meeting 30 30
H3 Visit of Past District Governor (other than Home Club) to clubs General Body Meeting/ Board of Directors Meeting 40 40
H4 Visit to Club by any Cabinet Officer (other than Home Club) to clubs General Body Meetings/Board of Directors Meetings 30 90
I SPONSORING OF NEW CLUB/MEMBERSHIP. GROWTH AND RETENTION
I1 Forming and Sponsoring New Lions Club - per club (if it is joint sponsorship marks will be divided). 200 0
I2 Forming & Sponsoring New Speciality Lions Club - per club (if it is joint sponsorship marks will be divided) 100 0
I3 Forming New Leo Club / Lioness club. (if it is joint sponsorship marks will be divided). 100 0
I4 For every new Lion member added 20 marks per member(Male) 20 0
I5 For every new Lion member added 30 marks per member(Female) 30 0
I6 Net Growth by 5 members at the end of the year 100 100
I7 Zero drop out during the year (100% retention) 200 200
I8 For every dropped member (other than deceased or transferred) -30 0
J FORM PU-101 SUBMISSION
J1 Submission of Details of Club officers for the Lionistic Year 2022-2023 in the prescribed PU-101 form before 15 May 2022 Copy to Lions Clubs International, Mumbai. 20 20
K CLUB QUALITY INITIATIVE
K1 New Certified Guiding Lion (Maximum 5 Certified Guiding Lions per Club) 10 50
K2 Participation in CQI Workshop 25 0
K3 CQI Implementation in Club & International Reporting (To be Certified by Distrie CQI Coordinator) 50 0
L CONTRIBUTION
L1 L.C.I.F. (20 marks for every Rs.1000) 20 0
L2 D. G. Fund (20 marks for every Rs.1000) 20 0
L3 Sponsoring MJF / PMJF (per member) 200 0
L4 Contribution to District Publication. (10 marks for every Rs.1000/-) 10 0
L5 Contribution to campaign 100 (50 $) 20 0
M DISTRICT GOVERNOR VISIT
M1 District Governor Visit - Finalising Visit by 31st August, 2021 20 0
M2 District Governors Visit to clubs Board of Director Meeting 50 0
M3 District Governors Visit to clubs General Body Meeting 50 0
M4 Sending District Governor Questionnaires duly filled in 15 days before the date of District Governors Visit. 25 0
M5 100% Club Members attendance(During District Governor Visit)mark by DG Visit Chairperson 20 0
M6 BOD minutes (During District Governor Visit)mark by DG Visit Chairperson 10 0
M7 BOD & General Body Meeting attendance Sheets (During District Governor Visit)mark by DG Visit Chairperson 10 0
M8 District Governors visit started in time & concluded within 90 Min.(During District Governor Visit)mark by DG Visit Chairperson 25 0


ADMINISTRATION AND ACTIVITY CONTEST RULES FOR LEO CLUBS 2021-2022

Rules No. Particulars Points Max. Points
A SUBMISSION OF VARIOUS FORMS, REPORTS, LIST/CONTEST. ETC.
A1 Submission of Names. Addresses, Telephone numbers of President, Secretary, Treasurer for the Lionistic year 2021-2022 on or before 30 June 2021 To Dist. PRO, and a copy to the District Leo President, District Chairperson Leo Clubs, 10 10
A2 Sending birth dates List of all Leo members, to District Chairperson Leo Clubs, District Governor, and District Leo President, on or before 30 July 2021. 20 20
A3 Sending Quarterly Activity Photographs to the Editor "Sahayadrilion" with a copy to District Leo President. 10 40
A4 Sending Quarterly Administrative, Project and Activity Report in the Prescribed Form, before 10 October 2021, 10 January 2022, 10 April 2022 and 10 July 2022 to

A. Lions Club International, Mumbai D. President Parent Club

B. District Governor.E. District Leo President

C. District Chairperson Leo Clubs
10 40
A5 Submission of annual Membership report, Names and Addresses of the Elected President, Secretary and Leo advisor for Lionistic year 2021-2022 on or before 30 June 2021

A. Lions Club International, Mumbai C. District Chairperson Leo Clubs

B. District Governor.

D. District Leo President
40 40
A6 Sending News paper Clippings to District Chairman Leo Clubs & District Governor. 10 40
A7 Preparing and Submitting Club's Scrap Book at District Leo Conference. 30 30
A8 Preparing and Submitting Club's Scrap Book at Lions District Conference 30 30
A9 Reporting of one General Body and BOD Meeting Organized by Club Every Month 10 120
B ACCOUNTS, FINANCE MANAGEMENT AND CONTRIBUTION
B1 Submission of Audited Accounts of the Lionistic year 2020-2021 before 30 September 2021 to Parent Club President, District Leo President, District Chairmen Leo Clubs, and District Governor 30 30
B2 Organizing a Fund Raising Program with permission of the parent Lions Club 20 20
B3 Submission of the Fund Raising accounts duly Audited and copy to DG. 50 50
B4 Collection of yearly Subscription On or before 31 August 100 100
B5 A. For over 25% of the Membership B. For over 50% of the Membership (additional Points) 30 30
B6 Contribution to Leo District Magazine (for every 500/-) 20 100
C ATTENDANCE IN DISTRICT EVENTS AND SEMINARS
C1 Attending President, Secretary, Treasurer School (PST Schooling of Lions or independent Leo PST Schooling if held) (10 points per officer) 10 30
C2 Registered attendance at Leo Cabinet Installation
A. For over 25% of the Membership
B. For over 50% of the Membership (additional Points)

20
20


40
20
C3 Attendance at Dist. Cabinet Installation 10% OR 5 members whichever is higher 10 100
C4 Registered attendance at Lions Regional Conference (per member) 10 100
C5 Registered attendance at Lions Zone Social (per member) 10 100
C6 Registered attendance at District Leo Conference
A. For over 25% of the Membership
B. For over 50% of the Membership(additional)

20
20

20
20